Clash of Iron Event Info, Rules, and Child Participation Policy

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The site opens at 12 NOON on Monday of the event week for the sponsoring legion.  Other groups or individuals who wish to participate in CLASH WEEK activities need to notify the staff in advance.  These groups may stay onsite, but will need ot be prepared to supply food and drinks.  Earlier arrivals need to contact the Clash of Iron staff.  Note there is a Holiday Inn Express now located 20 minutes or less from the site!) CLASH and is located in LAFE, ARKANSAS on 94 acres of private land. Pre-registration is due (Rates announced annually) March 15th and is $10 additional at the Gate. We encourage everyone to get their registrations sent in before the deadline and ideally before February 15. 

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Thursday night, Friday night, and Saturday night meals will be provided by CLASH Staff.  Other food items will be provided by the Popina, other food vendors with period treats, and the local onsite eatery.  Roman military Rations will be provided daily for soldiers.  Participants who arrive early and assist in event site prep or CLASH Week activities can count on some munchies too.

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• All attendees will get dressed out before leaving the gate or crossing the bridge once the event commences.  (NOTE: ALL ARMOR MUST BE POLISHED AND IN GOOD REPAIR.)  Please see the new authenticity guidelines as well, as we are moving toward more restrictive athenticity rules!  The event begins in earnest Thursday evening!

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• This is an Ancient Reenactment event, participants should strive for authenticity.  If you do not have a period looking tent, you can pitch your modern tent near the parking area, talk your way into someone’s period tent, or just pull up a warm sheepskin next to one of the camp fires.

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• Members of the Clash of Iron staff are all volunteers and reserve the right to DENY ENTRY or have persons REMOVED from the property that are in violation of site rules, or state or federal laws.  Please play along and play safe!

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• Any infraction of the rules could mean expulsion from the site.

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• Temperature will typically be in the 35s–50s during daylight. At night, it will be colder hence the wool and warm skins. (Perhaps as cold as 30 degrees) 3 or 4 wool blankets or a good sheepskin are the norm (sleeping bags are ok, but MUST BE HIDDEN! Woolen braccae, udones, and wool cloaks are VITAL clothing at night.

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• Wood for fires will be provided (available at fort).

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• A bathroom will be available on the modern side of the site.

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• A shower/bathroom house (by bridge) is available. (Coffee pot hidden within.) BRING YOUR OWN TOWELS, SOAP, AND WASH CLOTHS!!!

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• Straw will be provided for bedding (if needed).

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• Water will be available (bring your own containers, please).

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• Celtic re-enactors should contact the local clan leader for the location of their campsite.

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• Individual Cohorts and Legionnaires may set up tents in Castra Lafe. Tents that expect to be located in the fort MUST be tan, brown, or leather.  No white tents are allowed in the Fort.  White tents are allowed in the Vicus area.  Soldiers encamped in the Vicus in a white tent will still participate in all activities.

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ALL MODERN ANACHRONISMS IN THE FORT MUST BE HIDDEN AT ALL TIMES!!!

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We will post more information soon. Keep checking the yahoo groups for updates.

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Event Rules

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The following are a few rules for the safety of participants.

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1. NO DRUGS ARE ALLOWED, PERIOD!

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2. Alcohol will be permitted, but there will be no alcohol given to or consumed by

minors (under age 21) at any time.

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3. Campfires will be built only in authorized fire pits.

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4. Campfires will have a “fire watch” at all times. NO UNATTENDED FIRES

WILL BE ALLOWED.

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5. Both the Roman group and the Barbarian (German) group will have a leader.

These persons will be responsible for fire prevention and your safety. In an

emergency, please listen to them and be vigilant about the fire risk.

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6. Upon arrival, please sign in and let the staff know if there are any medical

conditions or allergies which we need to know about (beestings, food allergies,

diabetes, etc.)

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7. Small children left unattended will be sold as galley slaves; small children who

are supervised will be welcome to stay.  See the Child policy below!

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8. The owner of the land and the staff will not be held responsible for accidents,

injury, or lost items. Please be careful and obey the rules.

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9. All fees will be paid, and waivers and registration forms will be signed at the front

gate before proceeding into the site.

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10. All attendees will get dressed out before leaving the gate or crossing the bridge. A

dressing tent will be provided at the gate. (Note that all armor should be polished

and in good repair.)

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11. This is an Ancient Reenactment event; participants should strive for authenticity.

You can pitch your modern tent near the parking area, talk your way into

someone’s period tent, or just pull up a warm sheepskin next to one of the

campfires. 

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NOTE: Tents that expect to be located in the fort MUST be tan, brown, or leather. 

No white tents are allowed in the Fort.  White tents are allowed in the Vicus area. 

If in doubt, send a picture of your tent to the event staff.

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12. Members of the Castra Lafe staff reserve the right to deny entry or have persons

removed from the property who are in violation of site rules or state or federal

laws.

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13. Any infraction of the rules could mean expulsion from the site.

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14. Note the following.

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• Temperature will typically be in the 40s to 50s during daylight. At night, it

will be colder hence the wool and warm skins (perhaps as cold as 30 degrees).

I personally would suggest three or four wool blankets. Woolen braccae (short

slacks), udones (socks), and wool sagum (cloak) or paenula (hooded cloak)

are VITAL clothing at night.

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• Wood for fires will be provided (available at fort).

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• A bathroom will be available on the modern side of the site.

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• A shower house (up front by parking) is provided for the convenience of those

far away travelers. (Coffee pot hidden within.)

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• Straw will be provided for bedding (if needed).

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• Water will be available (bring your own containers, please).

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• Germanic or Celtic re-enactors should contact the local clan leader for the

location of their campsite.

 

Child Participation Policy 

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Children are allowed to attend Clash of Iron under the following provisions:
 

1. Children (persons under 18 years of age) will not be allowed to attend unless one of the parents has previously attended an event at the Clash of Iron site. 
    

2. One attending parent may only bring one or two children; If both parents participate in the event more than two children may be brought.
    

3. Children that attend are expected to participate within the boundaries of the event and scenario, and comply with the event’s authenticity rules, including those regarding period clothing and keeping modern items out of sight.
    

4. Adolescent children are expected to participate in the event in a meaningful and scenario-supportive manner. This means that they are not to wander off or do anything that is not within the guidelines of the event. 
    

5. Parents, especially those with young children, must understand that their participation in some activities at events may be constrained, due their primary responsibilities to their children, and in order to adhere to this policy.
    

6. All minors (children under 18 years of age) staying overnight anywhere on the Clash site property must sleep in the same tent, shelter, or room in any building as their accompanying parents. If parents opt to stay in a motel during the event, their children must accompany them when they leave the site for the evening.
    

7. Parent(s) will sign an additional waiver for their children, as well as sign a specific agreement to adhere to the Child Participation Policy.
    

8. Clash of Iron is a living history event replicating life and living conditions of the Iron Age, and as such, some aspects of the event may not be suitable for children/young adults. Parents must provide supervision to their children and exercise parental discretion.
    

9. Parents must understand that participant activities during the historical scenarios or free time may include nudity and/or adult language and/or sexual innuendo. These activities may include, but are not limited to, period plays or performances, or soldiers/warriors stories and conversations around outdoor fire pits, or in the taverna. Parents must exercise their discretion to limit their children’s exposure to these situations and locations.
    

10. Parents have the responsibility to keep children away from any fire pit or open flame used at the Clash of Iron event site.
     

11. Children under high school age must be under direct positive control of their parent(s) at all times.  
     

12. Clash of Iron will not provide separate activities for children or adolescents.
     

13. No other adult will be allowed to monitor or watch a child other than that child’s parent(s)
    A parent is defined as a biological parent or a court-appointed legal guardian. Court appointed legal guardians must show proof of such guardianship at registration. Relatives other than parents must be court appointed legal guardians — no exceptions. Power of Attorney will not be accepted. 
     

14. Permission for teenaged youths to participate alongside an accompanying parent in needlefelt combat, patrols, and military exercises is not automatic, but may be granted upon consideration of several factors:

• Prior participation at Clash events

• Prior experience in mock combat or extended marches at other events

• Age

• Level of maturity and seriousness

• Grade in school, or level of education

• Physical stature and stamina

• Vetting by a unit commander or tribal leader

• Quality of impression (i.e. whether their clothing and arms are on par with the adults)

• Specialty skills such as cornicen or trumpeter, accuracy with a NF sling or bow, or other useful skills that pertain to the warfare aspects of the event scenario.
  
  All youths must be able to keep up with their formations / war bands and carry all of their equipment, and must be accompanied by a parent participant at all times when under arms. It is strongly recommended that a youth be cleared for mock combat prior to the event by submitting a  request to the Celtic or Roman Triumvir or their designated military leaders.

Parent(s) must sign the Clash of Iron Minor Combat Waiver for any minor approved for participation in mock combat.
 

1. The hosts (Carl and Lynn), as well as members of the Triumvirate, have the authority to ask/tell parents with children at the event who are found to be in violation of the Child Participation Policy to leave the premises of Clash of Iron immediately.
    

2. Parents wishing to participate in Clash of Iron with their children must announce their intention of bringing their children to the event a minimum of 14 calendar days before the start of Clash of Iron in order to validate previous year participation at the event.  Any announcement under 14 calendar days may be viewed as untimely, and subject for disapproval.